It happens to me all the time; I run into a unique situation where I need some unusual data, know I have run all the right numbers just a few weeks or months prior and cannot remember which report it was done for. In other words, the statistics I need are sitting in a workfile somewhere, but that does me no good because I need it for my current report.
Recently, I did something that helps to alleviate this problem in the future. On my Google Drive (you can use whatever system you currently employ to keep important information on), I created a folder called “Market Statistics.” Within that folder are documents for the various situations I might find myself in need of support for. Each document simply references the report I completed which holds the workfile with that particular scenario. So far, the documents I have labeled:
- Modular Homes
- Victor/Driggs vs Alta
- Styrofoam vs Concrete Foundations
- Unique Style Homes in Star Valley
- Busy Road Adjustment next to Interstate
- Q2 vs Q3 in Jackson
- Summer Access vs Year Round in Swan Valley
In other words, there is a document created whenever we run into a unique situation for which we did the legwork on, and I simply create them as I go. It is possible that I will never run into another situation quite the same, but I have it just in case. Furthermore, perhaps I do run into the same situation, but enough time has passed that I do not consider the data I have reliable. No problem, at least I can see what I did last time so I can replicate the process with current data.